Hays Academy OS. One record, first message to license.
Watch the work your team does by hand today get done on its own: inquiries answered, packets signed, aid prepared, hours counted, files ready for any audit. A person still certifies, releases, signs and sends.
On the floor: every hour counted, every check worked out.
Clock-ins become confirmed hours by Kansas subject. At 450 hours her progress check is worked out, the notice is drafted, and the next payment period is readied for your aid office.
Withdrawal: every date fixed, every deadline watched.
When a student stops coming, the record applies your attendance rule and dates it. The return-of-aid worksheet and the Kansas notice are prepared from her hours; your people approve, return the funds and sign.
out 4:31 pm
After Basics: more than 4 days or 32 hours absent in a 10-week window, and the student is withdrawn (handbook).
Nothing is sent to an absent student automatically.
The dates are fixed to the record. Confirming does not change them.
- Date of determination Tue Aug 3, 2027
- Prepared from this date: the return-of-aid worksheet, the refund check, the Kansas notice and a letter
The record dates it; a person confirms.
Dollars and cents are rounded to the penny. When calculating percentages, round to three decimal places (for example, .4486 = .449, or 44.9%).
| Title IV Grant Programs | Amount Disbursed | Amount that Could Have Been Disbursed |
|---|---|---|
| 1 Pell Grant | ||
| 2 FSEOG | ||
| 3 TEACH Grant | ||
| Subtotal | A | C |
| Title IV Loan Programs | Net Amount Disbursed | Net Amount that Could Have Been Disbursed |
|---|---|---|
| 5 Unsubsidized Direct Loan | ||
| 6 Subsidized Direct Loan | ||
| 7 Direct Grad PLUS Loan | ||
| 8 Direct Parent PLUS Loan | ||
| Subtotal | B | D |
E. Total Title IV aid disbursed for the period (A + B)
F. Total Title IV grant aid disbursed and that could have been disbursed for the period (A + C)
G. Total Title IV aid disbursed and that could have been disbursed for the period (A + B + C + D)
Determine the percentage of the period completed: divide the clock hours scheduled to have been completed as of the withdrawal date since the student began attendance in the period by the total clock hours in the period.
If this percentage is greater than 60%, enter 100% in Box H and proceed to Step 3. If it is less than or equal to 60%, enter that percentage in Box H and proceed to Step 3.
Multiply the percentage of Title IV aid earned (Box H) by the total Title IV aid disbursed and that could have been disbursed for the period (Box G).
☐ Box I > Box E: go to Item J (post-withdrawal disbursement)
☒ Box I < Box E: go to Item K
| Institutional charges for the period: Tuition | $5,670.00 |
| Housing | — |
| Food | — |
| Other | — |
| Other | — |
| Other | — |
| Title IV Programs | Amount for School to Return |
|---|---|
| 1 Unsubsidized Direct Loan | |
| 2 Subsidized Direct Loan | |
| 3 Direct Graduate PLUS Loan | |
| 4 Direct Parent PLUS Loan | |
| Total loans the school must return | P |
| 5 Pell Grant | |
| 6 FSEOG | |
| 7 TEACH Grant |
| Title IV Grant Programs | Amount To Return |
|---|---|
| 1 Pell Grant | |
| 2 FSEOG | |
| 3 TEACH Grant |
| # | Field | Filled with | From |
|---|---|---|---|
| 1 | Student · SSN | Dana J. Miller · ••4417 | Inquiry record |
| 2 | Determination | Aug 3: attendance rule, 5th day out | School policy |
| 3 | Period | Payment period 2, hours 450-900 | Aid office |
| 4 | Withdrawal date | Jul 23: last punch out 4:31 pm | Hours record |
| 5 | Hours scheduled | 200 · class schedule Jun 4-Jul 23 | Class calendar |
| 6 | Hours in period | 450 | Aid office |
| 7 | Box H | 44.4% · 200 ÷ 450 | Worked out by code |
| 8 | Box L | $5,670.00 · 450-hour installment | Signed agreement |
| 9 | Box M | 55.6% · 100% − 44.4% | Worked out by code |
| 10 | Box N | $3,152.52 · $5,670.00 × 55.6% | Worked out by code |
| · | Aid boxes | A-G, I, K, O-U | Her aid record |
IN inquiry · SC policy · AO aid office · HR hours · CA class calendar · AG agreement · PG program settings
Aid amounts are left out of this sample on purpose.
| Percentage of Time To Total time of Program | Amount of Total Tuition Owed to the School |
|---|---|
| 0.01% to 4.9% | 20% Retained or Received |
| 5% to 9.9% | 30% Retained or Received |
| 10% to 14.9% | 40% Retained or Received |
| 15% to 24.9% | 45% Retained or Received |
| 25% to 49.9% | 70% Retained or Received |
| 50% and OVER | 100% Retained or Received |
The registration fee of $100.00 and the cost of the books & equipment kit are part of the total price set out and are not refundable.
Dollar figure set with your business office.
Payment period 2 · 200 of 450 scheduled · 44.4% earned · Box N $3,152.52 · aid to return
Approving does not return anything. It hands the task to the Business office.
Return unearned aid in the federal system, then record it here.
Hays Academy OS never moves money; it tracks the deadline and keeps the record.
Aid amounts are left out of this sample on purpose.
Thu Sep 2, 30 days. The worksheet's Step 4 goes to K, so there is nothing to offer.
Paid by the Business office under the refund policy. The record keeps the date. Exit counseling materials went out Wed Aug 4.
(785) 296-3155 · Kboc@ks.gov
| Transferred From | Total Hours | Transfer of Hours Form Submitted Yes/No |
|---|---|---|
| Subject | Total Hours |
|---|---|
| Scientific Concepts | 112 |
| Physical Services | 168 |
| Chemical Services | 146 |
| Hair Designing | 184 |
| Business Practices | 18 |
| State Law | 14 |
| Student Specific Needs | 8 |
| *Subject | |
| Total Subject Hours | 650 |
Director chooses
I declare under penalty of perjury in the state of Kansas that the information provided is true and correct.
Who signs for the school, and how it is submitted, is set with the school.
Additional Location: 115 South 5th Street, Salina, KS 67401
August 11, 2027
Dana J. Miller
1108 Sample Ct, Hays, KS 67601
Re: Your withdrawal from the Cosmetology program
Dear Dana,
We have not seen you since Friday, July 23, 2027, and we were not able to reach you. Under our attendance policy, a student who misses more than four days in a ten-week period is withdrawn, so your withdrawal was determined on Tuesday, August 3, 2027.
- Hours completed: 650.0
- Federal aid: the unearned portion was returned on August 10, 2027
- Refund, if any: paid by September 17, 2027, under the refund policy in your enrollment agreement
- Kansas Board of Cosmetology: your hours were reported on August 9, 2027
If you have federal student loans, please complete Exit Counseling at studentaid.gov; we sent you the materials on August 4.
You may re-enter the program once. If more than a year has passed, you will show your skills to keep your hours. The re-entry fee is $500.
We would be glad to talk with you: (785) 628-6624.
Sincerely,
Director, Hays Academy of Hair Design
Leave of absence, had she asked: requested in writing, approved by the Director, her end date moves by the days taken, up to 180 in 12 months (handbook).
She may re-enter once; $500 re-entry fee.
Every step recorded.
Kendall's whole story, on one record.
From her first message to her license, every step in order. The eight hand-offs the proposal promised are marked: each ran on its own, and a person made every decision beside them.
- Messages before her first day13
- Recorded call1
- Tour1
- Signed documents3
- Documents6
- Aid offer1
- Progress checks3
- Hand-offs8
- InterestedOct 6
- In conversationOct 6
- VisitedOct 15
- AppliedDec 2
- Paying for schoolJan 13
- EnrolledFeb 19
- LearningFeb 23
- Progress checksJun 2
- FinishingDec 7
- GraduatedFeb 25, 2028
- LicensedApr 13, 2028
- Oct 6, 2026Asked about Cosmetology on the website1Automatic: answered by text and email in 1 minuteWebsite
- Oct 7Called by Admissions · 2:41 recorded, summary on her recordA personPhone
- Oct 15Tour booked, confirmed by text, attended2AutomaticTours
- Dec 2Committed to start the Feb 23 class3Automatic: packet sent the same minuteAdmissions
- Dec 3-4Agreement and notice signed on her phone; countersigned by Admissions4Automatic: sealed copies filedE-sign
- Dec 8Last document checked by Admissions5Automatic: 6 of 6, file handed to financial aidDocuments
- Jan 11-13, 2027Aid offer certified, then released by a second person6Automatic: prepared from her recordFinancial aid
- Feb 19Enrolled by Admissions7Automatic: class roster, kiosk badge and schedule readyAdmissions
- Feb 26Week 1 hours posted · 32.08Automatic: counted toward her aid and her first progress checkHours
- Jun 2450-hour progress check: satisfactoryAutomatic; notice sent by the Financial aid officeProgress
- Sep 15, Nov 19, 2027Progress checks at 900 and 1,200 scheduled hours: satisfactoryAutomaticProgress
- Feb 25, 2028Graduated · 1,500.0 hours, every requirement metThe Director marked it completeGraduation
- Apr 13, 2028Licensed · passed both Kansas examsA person recorded itLicensure